Resource Pool

Your Complete Roster of Assignable People

A resource pool is everyone your organization can put on a project — full-time employees, part-timers, contractors, freelancers. It's the supply side of the resource scheduling equation. Before you can plan who works on what, you need a clear picture of who's actually available and what they bring.

Each person in the pool needs a handful of attributes to be useful for planning:

• Capacity — How many hours per day or week can they work? A full-timer might be 8h/day, a contractor 3 days/week.
• Skills and role — Designer, developer, strategist, copywriter. Tags let you find the right person for skill-based scheduling.
• Cost rate — What do they cost you per hour? Critical for profitability forecasting and overhead calculations.
• Availability — Time-off schedules, public holidays, contract end dates.

Without this data centralized, you end up with the spreadsheet problem: one PM thinks the senior developer is free next month, another PM already promised that same person to a different client. Nobody checked the single source of truth because there isn't one.

Keeping It Current

A resource pool that's outdated is worse than useless — it gives false confidence. When someone goes on parental leave, when a contractor's engagement ends, when you hire two juniors — the pool needs to reflect reality.

WrkSched maintains your resource pool as the user list: each person has a defined weekly capacity, hourly rate, skill tags, and a live availability view. The capacity report pulls directly from this pool, so utilization numbers are always based on who you actually have — not who you had last quarter.