Project Budget

Every project needs a boundary. Without one, a "quick two-week build" quietly becomes a three-month marathon — and by the time someone notices, the margin is gone.

Hours vs. Money

You can define a budget either way. A 200-hour budget is straightforward: once allocations hit 200 hours, you're done. A €24,000 monetary budget adds another layer — those same 200 hours at a €120 billing rate map to the same number, but if senior and junior team members bill at different rates, the conversion gets messier. Most agencies track hours and let the math derive the monetary side.

WrkSched shows a utilization progress bar on each project — at a glance, you know if a project is at 60% of budget with 80% of the work done (great) or at 90% of budget with half the scope remaining (not great).

Catching Overruns Before They Hit

The trick isn't reviewing budgets at the end of a project. It's checking them weekly during resource scheduling. Three signals to watch:

1. Hours consumed vs. hours remaining — if the ratio doesn't match your progress estimate, dig in now 2. Allocation velocity — are you burning hours faster this sprint than last? That might point to scope creep or overallocation on the wrong tasks 3. Margin trajectory — combine scheduled hours with your profitability forecast to see where the project lands financially, not just chronologically

A budget without visibility is just a guess you wrote down. Pair it with regular forecasting and you'll actually hit your targets — or at least renegotiate before the damage is done.